Like many people and parents especially, I have developed multitasking skills akin to sorcery. A few years ago, I realized that wasn’t the flex I had thought it was.
Multitasking is not efficient and some research suggests that it can decrease efficiency by as much as 40%. Ouch!
Simply put, multitasking causes brain fatigue and increased distraction. I personally struggle with transitions, so switching my brain and focus back and forth between unrelated tasks is difficult for me.
Here is what I do to maximize efficiency…
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I block my workload.
My grant tasks include grant research, program narrative development, collecting updated documents from various departments, writing grant proposals, reporting on awarded grants, and scheduling client calls for updates.
I used to focus on one client at a time. For example, on Monday, I focus on XYZ client and all related tasks for that organization. This system had me bouncing around from task to task, and it felt inefficient.
Now, rather than focus on one client, I focus on one task. For example, on Monday, I will focus on grant research for all my clients. I will identify new opportunities, confirm deadlines, and update the grant pipeline- all tasks related to grant research.
On Tuesday, I will organize the document library for all clients. I will send out requests for updated documents and ensure that all documents have been received.
You get the picture. Once I get into the groove of a specific task, I am more focused and efficient.
Have you tried blocking? What methods do you use to maximize efficiency?
Until next time,
Write Epic Grants
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