This morning, I fixed my favorite coffee (Nigerian coffee with a tablespoon of creamer, a tablespoon of Milo, and a bit of whipped cream) and sat on my balcony to get my head right before the new week began.
I open up Facebook and am instantly annoyed.
A nonprofit professional posted, “I need a professional grant writer to write one upcoming grant for our nonprofit. The deadline is fast-approaching, so this is an immediate need.”
This is a common pattern I see.
Each grant is treated like a brand new project:
- New narrative.
- New data pull.
- New scramble.
- Even a new grant writer.
But high-performing nonprofits don’t start from scratch every time.
Related: Your grant strategy should evolve as you grow
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They build from a core set of assets:
Program descriptions
Standardized outcomes
Data points that are regularly updated
Budget frameworks
Ideally, an experienced grant professional will build this.
From there, they adapt — not reinvent.
Action steps:
✅ Create a “grant backbone” document with your core language
✅ Update it quarterly instead of rebuilding each time
✅ Use it to reduce turnaround time and improve consistency
Efficiency in grant writing doesn’t come from working faster.
It comes from rebuilding less.
Until next time,
Write Epic Grants