Many proposals have strong narratives.
Clear need.
Compelling solution.
Thoughtful outcomes.
And then the budget feels… disconnected.
I recently spoke to a colleague who has been a grant reviewer for 10+ years.
This is what she explained:
- The budget is not a spreadsheet attachment.
- It’s a credibility document.
She flips to the budget early in the review process.
If the math doesn’t align with the story, confidence drops.
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Here’s how she suggests it can be strengthened:
1️⃣ Tie Line Items to Activities
If you describe weekly workshops, reviewers should see facilitator time reflected clearly.
2️⃣ Avoid “Miscellaneous” Categories
Vague expenses signal weak planning.
3️⃣ Justify Staffing Thoughtfully
Explain percentage of time, role, and impact. Funders want to know why that position matters.
4️⃣ Check Proportionality
Does the request amount logically match the scope of work?
A strong budget reinforces the narrative.
A weak one undermines it.
Before submission, ask:
If someone only read the budget, would they understand the program?
If the answer is no, refine it.
Until next time,
Write Epic Grants